Minutes from the 2011 Business Meeting

CS-SIS Business Meeting
Tuesday, July 26
Pennsylvania Convention Center, Room 113 C

Chair Deborah Ginsberg convened the meeting at 7:55 a.m. She introduced the Executive Board: Meg Kribble, incoming Chair, Bonnie Shucha, immediate Past Chair, Melissa Serfass, outgoing Secretary/Treasurer, Dan Blackaby, Member-at-Large and Jason Eiseman, outgoing Member-at-Large (who remains on the Board as Vice Chair/Chair-elect). Chair Ginsberg thanked sponsors BNA, LexisNexis, Hein and Wolters Kluwer. She introduced Nicole Engard our VIP. Ms. Engard presented our hot topic program, Libraries Developing Openly, on Monday. She will also participate in today’s Coding Potpourri session.

The next order of business was approval of minutes from the 2010 business meeting. The minutes are posted on the website. The minutes were approved by voice vote. There is no old business.

Secretary/Treasurer Melissa Serfass presented the Treasurer’s Report for 2010-2011:

In July 2011 there were 473 members of the CS-SIS. As of May 31 we had $10,628.54 in our account. This is about $2000 less than the same time last year. SIS dues will be deposited later this summer, as will contributions from vendors and registrations. There will be charges associated with the conference, such as grants, meal services, audio visual and room fees. These will be debited after the annual meeting.

Chair Ginsberg next called for a vote on proposed bylaws changes. Ken Hirsh, Chair of the Bylaws Committee, explained the proposed changes. Most are textual changes to conform to AALL conventions such as a procedure for breaking a tie vote and definition of a quorum. The matter comes as a seconded motion from the Bylaws Committee. Changes approved by voice vote. Changes pass as written.

Committee Reports

Education
Chair Caroline Young reports the successful streaming of the hot topic and institutional repository program.

Strategic Plan
Chair Vicki Szymczak proposed a plan to the Executive Board that includes deliverables that can be measured for success. Ms. Szymczak suggests that we adopt this one year plan and charge committees to collect information to determine what members would like to see from the SIS. A second goal is to try to gather our history back together. Many documents were lost a few years ago due to a member who left the profession and did not return them. One possible option is to create a plan to digitize recovered items. The proposed strategic plan was distributed to members.

Awards and Grants
The Kenneth J. Hirsh Distinguished Service Award was presented to June Liebert. June is currently an Assistant Professor and the Director of the Louis L. Biro Law Library at The John Marshall Law School in Chicago, IL. She has been an active member of CS-SIS for over a decade. Since joining, June has been one of CS-SIS most energetic participants. Among other accomplishments:

• June served on the Board as Member at Large (2003-5) and later as Chair-Elect/Chair/Past Chair (2006-2009).
• She has often presented at the Annual Meeting on behalf of CS-SIS, including “Turning the Page: e-Book Readers in Law Libraries” at the 2010 Annual Meeting (with Lyonette Louis-Jacques).
• She served as webmaster for the CS-SIS website for many years.

June was formulated the original idea for our Web 2.0 Challenge.

The Innovations in Technology Award is given by AALL. Our Awards Committee Chair serves on the committee that decides it. This year’s winner was “The People’s Law Library”

Grants this year were to Beth Given and Jennifer Prillman.

Program Planning
Chair Ginsberg reports that the SIS has a program in every slot, including a co-sponsored workshop with TS-SIS. In addition to the twelve programs there are social events such as Karaoke with Ken and a bloggers get-together. Four programs remain on Tuesday.

Incoming Chair Meg Kribble reports a strong start for 2012 programming. There are already over a dozen proposals in the works. AMPC is looking for more imaginative, interactive programs. CS already excels at proposing innovative programs (Battledecks, Cool Tools) and the goal is to continue in that vein.

Recruitment and Involvement
Recruitment Committee Chair Jean Willis set up a survey for purpose of receiving input on how members interact with CSSIS and understanding how we can meet members’ needs. Chair Willis set up a table at the CONELL Marketplace where she distributed brochures and fliers and notepads. The same materials are also available at the CS-SIS table in the Activities Area of the exhibit hall. She is looking at possibly setting up a Flickr site.

Education (Emerging Technologies)
Kincaid Brown recently became acting Chair of this subcommittee. The Committee assisted Past Chair Shucha with the Cool Tools Café. Ongoing work focuses on adding contents to wiki.

Communications
Chair Dan Blackaby reports that the CS website was hacked in September. Susanna Leers and Cindy Bassett helped in recovery of data. They were able to use Facebook and Twitter content for news items and also set up a temporary site. Tom Boone has created a new website that will run on Drupal. It is almost complete. Some static content from current site remains to be added. It should be fully functional by mid-August.

Adaptive Technology
Ryan Overdorf reports four accomplishments. With respect to the primary goal of making our content more accessible, we will control content as added to make it more accessible. A program on adaptive technology was presented. Two reports were produced, one on web accessibility of the CS site and another for the wiki. Mr. Overdorf also looked at accessibility of AALLnet and produced a report on that. He presented it to the Executive Board for review. Jason Eiseman will submit the report to the AALL AALLnet Committee. A request was made to post reports on website.

Nominations
Chair Bonnie Shucha reported there was a very good slate of candidates and thanked all who ran. Jason Eiseman is the Vice Chair/Chair-elect, Tom Boone is the New Member-at-Large and Cindy Bassett is the new Secretary/Treasurer.

Chair Deborah Ginsberg thanked outgoing board members, Bonnie Shucha and Melissa Serfass. She presented gifts to all board members. Debbie turned the meeting over to Meg by the traditional passing the beanie. Chair Kribble adjourned the meeting at 8:35 a.m.